Privacy policy
Last updated: 8-05-2025
1. Who We Are
This website is operated by Podas BV, located at Harmoniestraat 32, 2018 – Antwerp, Belgium.
You can contact us at vincent.vantilborg@podas.eu or by phone at +32 479 94 52 09.
2. Personal data we collect
We collect the following personal data:
- Contact information:
- Name
- Email address
- Phone number
Collected only when you fill in a contact form or request a free consultation.
- Website usage data: collected via Google Analytics 4 (GA4) and Google Search Console.
- Truncated IP address (for approximate geolocation)
- Browser type and version, operating system, device type, screen resolution
- Pages visited, clicks, scroll depth, time spent on each page
These data points are captured automatically through cookies when you browse our site.
- Server-log data
- IP address
- Date and time of the request
- Requested URL and HTTP status codes
These logs are generated automatically by our web server for security, fraud detection, and error diagnostics.
We do not collect sensitive personal data (such as health information, racial or ethnic origin, political opinions, etc.) through this website. All data is collected in line with GDPR principles of purpose limitation and data minimisation.
3. How we use your data
We use personal data only for the purposes below:
Service delivery
- Responding to enquiries and scheduling free consultations
- Preparing proposals, statements of work, and project documentation
Service follow‑up and communication
- Sending follow‑up emails regarding your enquiry or ongoing services
- Providing operational updates, invoices, or support information
Website operation, analytics, and improvements
- Monitoring site performance and usability via Google Analytics 4
- Diagnosing errors or security incidents using server logs
Security and fraud prevention
- Detecting and preventing unauthorised access, spam, or abuse
Legal and administrative obligations
- Meeting tax, accounting, and record‑keeping requirements
Product and service development
- Aggregated, anonymised analytics to improve our offerings
We do not sell, rent, or trade your personal data to third parties.
4. Legal grounds for processing
We process your personal data on one or more of the following legal bases:
- Consent – when you voluntarily submit data via our contact forms or opt‑in to marketing communications.
- Contractual necessity / performance of a contract – when processing is required to prepare or execute an agreement for our services.
- Legitimate interest – to analyse website traffic, maintain security, and improve our services, provided these interests are not overridden by your rights.
- Legal obligation – to comply with bookkeeping, tax, or other statutory requirements.
5. Cookies and tracking
We use cookies and similar technologies for:
Analyzing website usage through Google Analytics 4.
Improving website performance and user experience.
You can manage your cookie preferences via the cookie banner on our website. See our Cookie Policy for details.
6. Data Sharing
We only share personal data with the following categories of recipients:
- Hosting and IT service providers that keep our website and email operational.
- Email and customer‑relationship platforms used for business communications.
- Web analytics providers that help us understand site performance.
- Professional advisors such as accountants and legal counsel, bound by confidentiality.
- Regulators or law‑enforcement authorities when legally required.
We do not transfer personal data outside the European Economic Area unless appropriate safeguards (e.g., Standard Contractual Clauses) are in place.
7. Data retention
We retain your personal data only as long as necessary:
- Contact information: kept for up to 2 years after the last communication.
- Analytics data: stored according to Google’s retention policies.
8. your rights
You have the right to:
- Access, correct, or delete your personal data.
- Withdraw your consent at any time.
- Object to the processing of your personal data.
- File a complaint with the Belgian Data Protection Authority (Gegevensbeschermingsautoriteit).
To exercise your rights, please contact vincent.vantilborg@podas.eu.
9. Data Security
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.
10. Changes to this privacy policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.